• EHPEA

  • EHPEA

  • EHPEA

  • EHPEA

  • EHPEA

  • EHPEA

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Ethiopian Horticulture Producer Exporters Association (EHPEA) is a non-profit, non-governmental organization, established in 2002, whose members are legally registered and operating in the horticulture production and export business. The mission of EHPEA is to promote the competitive position of the Ethiopian horticulture sector in the global market. As part of its mission to promote and safeguard the competitive position of the Ethiopian Horticulture sector, EHPEA undertakes various interventions. As part of its relentless endeavors to further the production and export of horticulture produce from Ethiopia and to promote environmentally responsible production practices at farm level construction of wetland system in its member farms to treat waste water generated from the farms is found to be important. In line with this, EHPEA is soliciting eligible consulting firms who can carry out the consultancy service for designing of the wetland system and building capacity of experts on the horticulture sector. The study area covers the major horticulture producing clusters of the country. Eligible consultants are required to come up their detail methodologies for their undertaking of the consultancy service.

How to Apply

1. Interested firms can collect the prepared Terms of Reference (ToR) from EHPEA office Finance and Administration Department or can be downloaded from EHPEA website (www.ehpea.org ) and submit both their technical and financial proposals in separate envelopes within ten (10) days from the first date of the announcement on this newspaper.
2. Both envelopes with bid documents shall be clearly marked as “Construction of Wetland System in EHPEA Member Farms”.
3. Technical and Financial proposals of bidders will be opened two days after the deadline at EHPEA Hall in the presence of bidders or their legally authorized representatives.
4. EHPEA reserves the right to accept or reject any of all bids.
5. Lately coming bids shall be rejected
6. For further information and queries, please contact

Address:- Finance and Administration office Ethiopian Horticulture Producer Exporters Association NB Business Center, Miky Leyland road, around Ministry of Energy & Water Resources Room No. 603 , Addis Ababa EHPEA: Tel: 011 663 45 24/011663 67 50. Fax 011 663 67 53

Download pdf format of this TOR

Download pdf format of this TOR

1. Introduction

EHPEA is established as a pioneer horticulture legal entity representing actors in the sector in 2002. EHPEA is not-for-profit, non-governmental organization whose members are legally registered and operating in the horticulture production and export business, such as flowers, cuttings, ornamental plants, fruits, vegetables and herbs. The mission of EHPEA is to promote the competitive position of the Ethiopian horticulture sector in the global market. More than 85% of the work forces in floriculture are women. Studies indicate that about 88% of the workers are within the age range of 18-30 years. Of the total number of the women workers more than 60% are single and 62% of the workers are enrolled in elementary education only. As a result of the above mentioned factors, women are vulnerable to a number of challenges, though various interventions are underway to address their challenges, such as gender based violence and harassment. Thus, EHPEA in partnership with IDH the sustainable trade initiative-Floriculture Sustainable initiative (FSI) needs to conduct edutainment programs on the selected farm vicinity so as to create mass awareness about gender based violence and harassment among farms’ general workers and engage relevant stakeholders in the prevention of such issues at farm’s vicinity.

1.1 General objectives of the assignment

The Entertainer will conduct the edutainment program in order to create mass awareness about harassment, gender based violence (GBV) among farm workers and its impact on farm female workers, farms’ production and its long term effect on the sector and engage relevant stakeholders to tackle the issues through “Theatre for Social Change” ( forum theatres).

1.2 Specific Objectives:-

1. To create mass awareness through question and answer as well as stage theatre about harassment, gender based violence (GBV) and its impact on the life of farm female workers, farm production and sustainability of the sector,
2. To engage relevant stakeholders though discussion, such as farm management, local government and non-government organizations,
3. To entertain the participants using music band, which composed of different traditional music and dances.

1.3 Methodology

Edutainment will be conducted at a place, which is convenient to accommodate around 3000-5000 participants of each cluster for the duration of half day. Thus,

The Entertainer is expected to:
• Conduct question and answer among voluntarily selected farm workers and the winner will get prize. The question and answer focus on harassment, GBV and women specific provisions in Ethiopian laws,
• Demonstrate “theatre for social change” or to stage a short theatre and to create a space for discussion and exchange of ideas between the audiences, which will lead to suggest solutions for the problems within the workers themselves and together with other stakeholders.
• Entertain the participant by different traditional songs and dances using a band,
• Prepare banners and stickers for each program,
• There will be a briefing session on the issues to the winner entertainer before the preparation of concept note, dramatic script and questions.
• There should be a moderator (Joker) who can facilitate the program,
• The program should be video recorded and photographed.

2. Deliverables

The winner is expected to deliver:-
• Concept note and detail action plan,
• Dramatic script,
• Banner & sticker,
• Conduct the edutainment program as per the TOR No. 1.3 (methodology)
• Photographs and video record of the program.

3. Place and Dates: The first program shall be undertaken in Ziway on Oct 24th 2015 and the firm can demonstrate the show to other clusters upon request of EHPEA.

4. Minimum Competency and Academic Qualification

The competing firm for this particular assignment should possess the following competency and academic qualifications:
• The director/writer of the performance needs to have a theatrical arts educational background or other related discipline,
• The composition of the team members should have substantial, reputable and dependable experience, skill and knowledge to conduct the tasks.
• Testimonials & other supporting documents that have relation with the tasks should have to be submitted.
• Fluency of Amharic and Oromifa is mandatory,
• A person who have gender academic background in the team will be advantageous during selection;

5. Application Procedure

• Interested Bidders can collect the Bid document (TOR) from our Association office or this document can be downloaded from EHPEA website at www.ehpea.org.
• Bidders should submit renewed trade license and other required documentation as indicated in the TOR,
• Both envelopes with bid documents shall be clearly marked as “Call for Edutainment Service”,
• All bid document, which are not dropped in the bid box on the time indicated will not be accepted,
• Bidders should drop their technical and financial proposals in separate envelopes in a bid box located at the following address on or before 15th September, 2015
• Technical proposals of bidders will be opened on 16th September 2015 at 3:00 PM in the Board room of EHPEA in the presence of bidders or their legally authorized representatives.
• EHPEA reserves the right to accept or reject any or all bids.
• Late bids shall be rejected.
• For further information and queries, please contact

The proposals should be submitted in person box in the following address: Ethiopian Horticulture Producer Exporters Association (EHPEA) On the Road to Chechiniya, from Zerihun Building to Atlas Hotel N.B Business Center Building, 6th floor, 603, Admin and Finance Office For more information contact: Tel. 251 (0) 11 6636750, +251 (0) 913008226.

Download pdf format of this TOR

Download pdf format of this TOR

1.1. Background and Information

EHPEA is established as a pioneer horticulture legal entity representing actors in the sector in 2002. EHPEA is not-for-profit, nongovernmental organization whose members are legally registered and operating in the horticulture production and export business, such as flowers, cuttings, ornamental plants, fruits, vegetables and herbs. The mission of EHPEA is to promote the competitive position of the Ethiopian horticulture sector in the global market. Compliance with Social Standards and sustainable production practices, including employment practices are becoming increasingly important for access by farms to large sections of the international flower market. Therefore, EHPEA designed a project to provide on-going gender based trainings and support to EHPEA member farms who are seeking to implement gender sensitive management policy that will address the needs and concerns of female employees and contribute to the achievement of sustainability in the supply chain, certification and market access.

1.2 Background to the project:

A number of studies conducted to identify gender issues in the context of the floriculture industry of Ethiopia by academic as well as development organizations. The findings of the studies show that in Ethiopia more than 85% of the workforces in floriculture are women, 88% of the workers are within the age range of 18-30 years. Of the total number of the women workers more than 60% are single and 62% of the workers are enrolled in elementary education only. As a result of the aforementioned factors, women are vulnerable to a number of challenges, though various interventions are underway to address their challenges. Cognizant the above challenges, EHPEA together with partner organizations (BSR-HER project) needs to address the gender issues. EHPEA and BSR have partnered in a project sponsored by the Floriculture Sustainable Initiative (FSI) to advance the sector. The project “Empowering the Source” includes three work streams: 1. Promote Female Staff Wellbeing; 2. Promote Gender Sensitive Management; 3. Engagement farms and other stakeholders to address sexual harassment and gender based violence (GBV) Therefore, in order to measure impact for this project, a baseline study is needed prior to the implementation of the project in order to measure impact of the project. The baseline will be conducted at 20 EHPEA member growers in December 2014 and January 2015. The M&E consultant is responsible to review baseline tools, add more tools, manage data collection, analyse data, and draft the report.

Objectives of the assignment

The consultant will administer a survey at twenty farms in order to learn the status of female and male farm workers, to assess the farm management from gender perspective, to identify gender issues at farm and in their vicinity.

Specific objectives

1. Identify existing gender issues at farm and in their vicinity, 2. Learn about the status of female and male workers at farm and in their vicinity, Useful baseline measurements will be: o Assess the level of awareness of male & female workers regarding common health issues, o Assess occupational health concerns of the male & female workers; o % female & male representation on the farm union and farm safety committee o Female and male staff leaving the farm o Female and male staff level of satisfaction with their employment o Female engagement with farm management and production activities o Understand how female and male workers address their health problems, o Learn more about female and male worker’s access to health service providers in their vicinity; 3. Assess farm management in terms of gender sensitivity, Useful baseline measurements will be: o Farm certification o Presence and roles of the farm nurse o Presence, roles and level of activity of farm peer educators o Presence and implementation of a farm gender policy o Presence and implementation of a policy and procedure for harassment o Presence, roles and activity of a farm gender committee 4. Give recommendations under each performer (EHPEA, Farms, Stakeholders & Partners)

The assignment (Key tasks to be done by the consultant)

• Understand the project proposal, and submit technical and financial proposal • The selected consultant is expected to submit and present a brief inception report which includes how data gathered, time frame, tools, and period to finalize the assignment and submission of draft report dates. • Incorporate inputs from EHPEA to enrich the inception report, • Review data gathering tools for the baseline, and add more tools, • Manage data collection : conduct field visit and consult various actors (including farm managers/administrators, human resource managers, union of workers, both men and women workers of farms, gender/women committee, partners, stakeholders, the community etc..), review available documents • Analyse data • write-up report

  The assignment (Key tasks to be done by the consultant)

• Understand the project proposal, and submit technical and financial proposal • The selected consultant is expected to submit and present a brief inception report which includes how data gathered, time frame, tools, and period to finalize the assignment and submission of draft report dates. • Incorporate inputs from EHPEA to enrich the inception report, • Review data gathering tools for the baseline, and add more tools, • Manage data collection : conduct field visit and consult various actors (including farm managers/administrators, human resource managers, union of workers, both men and women workers of farms, gender/women committee, partners, stakeholders, the community etc..), review available documents • Analyse data • write-up report

  Deliverables

• Inception report with clear methodology, • Draft analysis 40 to 50 pages document both in soft and hard copies • Presentation to EHPEA members to incorporate comments and feedback • Final report of the baseline (it includes: o Introduction, o Objectives, o Methodology, o Worker demographics and farm information, o Gender Issues at Farm and in their Vicinity o Status of Female and Male Flower Farm Workers o Flower Farm Management In terms of Gender Sensitivity o Conclusion o Recommendation

  Timeframe (duration)

30 person days spread over the period of December, 2014 to January 30, 2015

Methodology

The consultant is expected to: • Use qualitative and quantitative research methods, • Select the farms considering the heterogeneous nature of farms such as, geographical location, farm size, certification level etc, • Recruit proper number/% of female and male worker from each farm depending on the farm size, • Use proper data collection technique and tool for each objective (surveying, in-depth interview, FGD etc.), • Analyse data using SPSS software and use proper software for qualitative data,

Minimum Competency and Academic Qualification

The competing firm for this particular assignment should possess the following competency and academic qualifications: • The study requires expertise in areas/professions of gender and development studies, sociology or social work, related fields; • The consultant or its team members should have substantial, reputable and dependable experience, skill and knowledge to conduct study. • Testimonials & other supporting documents should have to be submitted. • Fluency in local languages (eg, Amharic & Oromifa,) is preferable, • Experience of the floriculture industry will be advantageous during selection;

7. Application Procedures

• Bidders should submit renewed trade license and other required documentation as indicated in the instruction to bidders. • Bidders should drop their technical and financial proposals in separate envelopes in a bid box located at the following address on or before 10 December, 2014 • Both envelopes with bid documents shall be clearly marked as “consulting services for preparation and delivery of the M & E Consultancy for Gender in the Floriculture Industry. • All bid documents which are not dropped in the bid box on the time indicated will not be accepted. • The proposal should include properly planned time frame

The proposals should be submitted in person box in the following address:
Ethiopian Horticulture Producer Exporters Association (EHPEA)
On the Road to Chechiniya, around Zerihun Building,
N.B Business Center Building, 6th floor, 603,
Admin and Finance Office
For more information contact: Tel. 251 (0) 11 6636750, +251 (0) 913008226.

Download pdf format of this TOR

Download pdf format of this TOR

Background and Information

The Ethiopian Horticulture Producer Exporters Association (EHPEA) is seeking to add to the spraying equipment for its training department.

Items required are as follows:

  • One Trolley mounted sprayer: 200 litre tank, electric or petrol motor, up to 20 bar operating pressure and 20 litres/min output, external water gauge and drain tap, 50m high pressure hose, couplings for hoses and lances, 4 ‘Africa type’ lances 2 with 2 nozzles and 2 with 3 nozzles and nozzles suitable for greenhouse use
  • 10 high quality 15 litre tank Knapsack sprayers, maintenance and repair kits and assorted nozzles suitable for field vegetable spraying
  • 10 sets of PPE for spraying; Spray suits, Face Shield, Goggles, Gloves, Gumboots Respirator half face mask and Filter cartridges (A2B2P3 or equivalent for use with Agro chemicals)

Application Procedure

Interested suppliers must provide:

  • A copy of their current Business License, TIN and VAT Registration
  • Evidence of Physical Address of the company premises
  • Contact details for the company authorized representative in Addis Ababa

The supply firm should present in one envelop marked ‘Supply of Spraying Equipment’, separate sealed technical and financial proposals having the necessary components within 6 consecutive working days after the announcement of the bid.

Technical Proposal should include:
Copy of the technical specification for the equipment to be provided
For spraying equipment, details of spare parts and maintenance services available in Ethiopia
Details of availability….In stock or guaranteed delivery within ….. days
Arrangements for the client to view samples of PPE and equipment included in the Bid

Financial Proposal:
Individual item Cost
Arrangements for importation where importation is necessary
Payment Terms

The proposals should be submitted in person and put in sealed box in the following address: Ethiopian Horticulture Producer Exporters Association (EHPEA)
On the Road to Chechiniya, around Zerihun Building,
N.B Business Center Building, 6th floor, 603
For more information contact: Tel. 251 11 618 5178, 251 911 634624.

Download pdf format of this TOR

Download pdf format of this TOR

Background and Information

The Ethiopian Horticulture Producer Exporters Association (EHPEA) is seeking to add to the office equipment for its training department.

Items required are as follows:

  • Photocopier and Toner …….estimated use 100,000 copies per month
    Minimum Specifications: 35 cpm A4
    Paper size A3 and A3
    Resolution 600 x 600 dpi
    Reduction and enlargement facility
    Automatic document feed
    Duplexing facility
    Backing and separating; 1to 2, 2 to 2, and 2 to 1
    Optional extras, stapling and duplexing unit
  • Colour Laser Jet printer and Printer Cartridges:
    Suitable for routine office use and document preparation
  • Black laser Jet Printer and Printer Cartridges:
    Suitable for routine Office use and document preparation

Application Procedure

Interested suppliers must provide:

  • A copy of their current Business License, TIN and VAT Registration
  • Evidence of Physical Address of the company premises
  • Contact details for the company authorized representative in Addis Ababa

The supply firm should present in one envelop marked ‘Supply of Office Equipment’, separate technical and financial proposals having the necessary components within 5 consecutive working days after the announcement the bid.

Technical Proposal should include:
Copy of the technical specification for the equipment to be provided
For spraying equipment, details of spare parts and maintenance services available in Ethiopia
Details of availability….In stock or guaranteed delivery within ….. days
Arrangements for the client to view samples of PPE and equipment included in the Bid

Financial Proposal:
Individual item Cost
Payment Terms

The proposals should be submitted in person and put in sealed box in the following address: Ethiopian Horticulture Producer Exporters Association (EHPEA)
On the Road to Chechiniya, around Zerihun Building,
N.B Business Center Building, 6th floor, 603
For more information contact: Tel. 251 11 618 5178, 251 911 634624.

Download pdf format of this TOR

Download pdf format of this TOR

The Ethiopian Horticulture Producer Exporters Association (EHPEA) is interested to revise and reprint posters provided to Farms for staff training. Services are required as follows:

Items required are as follows:

  • Some artwork to prepare drawings
  • Preparation of soft copy for Printing, text and some art work to be provided by the client
    Note: On completion of the exercise the client will require soft copy of each poster design
  • Printing of Posters, A2 size, 250 gram paper, full colour, 500 or 1000 copies, in three languages 10 designs in Amharic, and Oromifa with 4 of these designs also to be prepared and printed in Wolita

Samples of the work required can be viewed by appointment in the Association Office

Bidders may apply to provide service 1 and 2 or service 3 or all three services. Bids should show clear the itemized cost for each service to be provided.

Application Procedure

Interested suppliers must provide:

  • A copy of their current Business License, TIN and VAT Registration
  • Evidence of Physical Address of the company premises
  • Contact details for the company authorized representative in Addis Ababa

The Bidder should present in one envelop marked ‘Posters’, containing the required documents and separate technical and financial proposals having the necessary components within 5 consecutive working days after the announcement the bid.

Technical Proposal should include:
Specification for the finished Poster
A sample poster produced by the Company
Possible date for start and completion of the exercise

Financial Proposal:
Individual Service Cost
Cost for 500 and 1000 copies

The proposals should be submitted in person and put in sealed box in the following address: Ethiopian Horticulture Producer Exporters Association (EHPEA)
On the Road to Chechiniya, around Zerihun Building,
N.B Business Center Building, 6th floor, 603
For more information contact: Tel. 251 11 618 5178, 251 911 634624.

Closing date and time for bids is 09/06/2014 @ 5:00 p.m.

Download pdf format of this TOR

Download pdf format of this TOR

Background and Information

The Ethiopian Horticulture Producer Exporters Association was established in 2002 to represent the interests of members engaged in the export of Fresh Horticultural Produce, Flowers, Cuttings, Fruit, Vegetables and Herbs and to promotion of the sustainable development of the Export Horticulture Sector. Since that time the sector has flourished and has made significant contribution to export earnings and to employment in the areas around the farm clusters.

In 2007 EHPEA introduced a Code of Practice for sustainable flower production and established a Training Team to provide training and support for farm seeking to achieve compliance with the EHPEA Code and other GAP, Social and Environmental market labels used in the sector.

The EHPEA Training profile already includes a comprehensive range of courses in topics related to Good Agricultural Practice, Environment Protection and Occupational Safety and Health and EHPEA employs a team of trainers to provide training and support in these topics for farms. Production of Horticultural crops is however a very labour intensive operation and the EHPEA Training Portfolio is less well developed in the field of Human Resource Management. Therefore EHPEA is seeking to source the services of experts in this field to enhance and expand the training provision for HRM Staffs based on the Export Horticulture farms.


Initially 4 activities are envisaged:

  • Provision of Training for HRM Managers and Farm Administrators
  • A one day round table meeting and establishment of a web based discussion forum for Farm HRM Managers and Farm Administrators
  • Establishment of Bipartite ‘social dialogue’ Groups on a pilot group of 6 farms
  • Preparation of an employment/personnel manual that includes all necessary legal and Code requirements for compliance and can be customized by Farms for their own use

Bidders may express interest in providing service for one or more of these activities and are reminded that as per the advertisement each activity must be the subject of a separate bid.

Terms of Reference and Activity details are provided below:

1. Provision of Training for HRM Managers and Farm Administrators
The Service provider is requested to:

Act as presenter and resource person for a workshop to be provided for Farm HRM Managers and Administrators. Workshop details are:

  • 2 days training for Human Resource Managers and Farm Administrators
  • Date to be arranged in early June
  • Training should be relevant for Horticultural farms and should be participatory
  • Training and materials to be provided in Amharic

Training should focus on topics relating to employment and should include but not be limited to:

  • Types of contract of employment and contents of a contract
  • Working Hours, Rest Days and Overtime, wages, pensions and payments to be made upon termination of a contract
  • Working conditions for Women and young workers on the farm
  • Difference between a Farm Workers committee and a Farm Union and the respective Roles of these bodies
  • Legal status of Farm Rules, the Farm Employment Manual, Grievance and Disciplinary Procedures and the Farm CBA and the roles of these documents in the management and administration of employment practices and employees on the farm
  • Role of social dialogue as a tool for encouraging industrial peace and productivity

Expected Outcomes:

  • Delivery of one workshop of two days duration in accordance with a programme agreed with the Client
  • Copies of Presentation slides and course note for duplication and issue to participants for the topics agreed and presentations provided
  • Sector relevant case studies with specimen answers for use in the Workshop

Minimum competency

The expert selected for this assignment will be expected to have:

  • A formal qualification in a topic related to Human Resource Management
  • Understanding at a senior Professional level of the Ethiopian Labour Proclamation and experience of labour related issues or management of Human Resources in a commercial environment
  • Some experience in practical and participatory training methodology

Training will be provided in the EHPEA Facility in Addis Ababa
EHPEA will take responsibility for notifying participants and facilitating the workshop

2. Participation as Resource Person / expert in a one day panel discussion forum organised for farms to enable the Human Resource Managers to present questions and receive advice on topics of concern with regard to employment practice on the farm And Participation as a Resource Person on an on-going basis (6 months pilot) on the EHPEA web based forum for provision of advice and guidance to HRM teams on the Farm
The Service provider is requested to:

  • Attend the forum and provide informative answers and guidance in response to questions raised by the farm Human Resource Personnel
  • Contribute to the provision of written answers to the questions and concerns raised by participants in the Human Resource discussion forum
  • Participate in the Launch and demonstration of the new EHPEA Web Based discussion forum for HRM staffs based on the farms
  • Provide Weekly input into the EHPEA Web Based HRM Discussion forum to answer questions, check the discussion for accuracy and input relevant items of interest

Target Date for round table discussion and launch of the Web forum: End of June

Expected Outcomes:

Attendance and participation as ‘expert’ in the discussion Forum

  • Informative written answers to question and concerns raised by the farm Human Resource Personnel (25 edited and collated questions, FAQs work to be divided between panel members)
  • Participation in the Launch and demonstration of the Web Forum
  • Weekly input of half day for a minimum of 6 month into the EHPEA Web Based HRM Discussion forum to answer questions, check the discussion for accuracy and input relevant items of interest

Minimum competency

The expert selected for this assignment will be expected to have:

  • A formal qualification and relevant experience in a topic related to Human Resource Management and web based forum discussion
  • Understanding at a senior Professional level of the Ethiopian Labour Proclamation and experience of labour related issues or management of Human Resources in a commercial environment
  • Reasonable computer literacy

Round table discussion to be hosted in the EHPEA Facility in Addis Ababa EHPEA will take responsibility for notifying participants and facilitating the activity EHPEA will design and host the Web Forum on the EHPEA site

3. Provision of training and support for establishment of bipartite ‘Social Dialogue’ committees in 6 selected pilot farms The Service provider is requested to:
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  • Provide training and support for farms and stakeholders who are to respectively establish and support bipartite committees who will engage in Social Dialogue’ on the farm
  • Prepare a report identifying achievements, learning experiences and good practice
  • Act as presenter and facilitator for a one day workshop for farms and stakeholders to share the experiences of the pilot study
  • Prepare materials to support the roll out of good practices into the sector.

Target start date mid-Late June with the activity expected to run for 3-4 months with occasional input from the contracted expert

Expected Outcomes:

  • Prepare and conduct a two day training for the EHPEA staff and training team and selected local stakeholders on Social dialogue and the role of social dialogue as a tool for achieving industrial peace and improved productivity in a commercial farm situation to enhance the ability of this team to support and roll out the bipartite project at farm level
  • Prepare and conduct a one day training for the Farm Teams in the pilot group
  • Prepare a draft MoU to be adapted for use by the farms participating in this project
  • Agree a programme of farm support for bipartite committee activities with the EHPEA Trainers and the Local Labour Officers in the areas where the pilot farms are located
  • Provide guidance and support for the EHPEA Trainers and Regional Labour Officers who will assist with the provision of support for farms in the initial activities of their Bipartite committee
  • Complete a least two visit to each farm in the pilot to provide support for establishment of the committees and to review the outcomes of the committee activity after 3 months of operation
  • Prepare guidelines and draft MoU for future use by farms that wish to establish a bipartite committee
  • Prepare a report summarising the learning experiences and outcomes of the Bipartite committee project activity on the pilot farms and make recommendation for roll out of this initiative to other farms
  • Participate as ‘expert’ in a one day workshop to present the findings from the Project Activity and discuss the experience gained from the Bipartite Committee project activity with Farms and stakeholders from EHPEA, Farms, MoLSA, NFFPFATUE, EEF and CETU

Minimum competency

The expert selected for this assignment will be expected to have:

  • A formal qualification and understanding at a senior Professional level of the use of Social Dialogue as a tool for achieving industrial peace and improved productivity in the work place
  • Some experience in practical and participatory training methodology

Note: The expert selected for this assignment must be impartial with regard to employee and employer interests and must be acceptable to stakeholders working in the field of ‘social compliance’ in the sector

Training and workshops to be hosted in the EHPEA Facility in Addis Ababa EHPEA will take responsibility for notifying participants and facilitating the activities EHPEA will organise and provide transport for farm visits


4. Preparation of a draft Employment/Personnel Manual for use in commercial Horticulture Farms

The Service provider is requested to:

  • Prepare a draft employment manual in Amharic and English for use in the commercial horticulture farms. The manual will be used by farm either to re-evaluate existing documents or as a framework document to be customised by farms that do not yet have a well-developed employment manual.
    Contents will include the standard and modality for legal and Code of Practice compliance.
    Topics should therefore include but not be limited to the following:

    All activities pertinent to the employment cycle,
    Advertisement, selection and recruitment of employees,
    Contracting,
    Wages; negotiation and payment procedures
    Pension, Tax and other authorised deductions
    Notice and Termination
    Leave; types and arrangements
    Bonuses and other benefits
    Training; provision, selection and service after training
    Discipline and Grievance
    Gender, Discrimination, equal opportunities and Harassment

  • Participate in workshops to introduce the manual to users and stakeholders

Target completion date end of June

Expected Outcomes:

  • Comprehensive ‘Legal and Best Practice’ Personnel/Employment Manual for customisation is prepared in English and Amharic and provided as both soft and hard copy to the Association on the understanding that the Association may provide this manual as soft copy to all member farms for their internal use ongoing basis
  • Delivery of a one day workshop to introduce the manual to the EHPEA Training Team
  • Delivery of a half day workshop for farm HRM and Administrators to introduce the manual

Minimum competency

The expert selected for this assignment will be expected to have:

  • A formal qualification and understanding at a senior Professional level of the Ethiopian Labour Proclamation and experience of labour related issues or management of Human Resources in a commercial environment

Training and workshops to be hosted in the EHPEA Facility in Addis Ababa EHPEA will take responsibility for notifying participants and facilitating the activities EHPEA will organise and provide transport for up to 2 days of farm visits to see best practices and establish farm needs. EHPEA will in this respect also provide guidance about which farms to visit.

Application Procedure

  • The interested bidders should present separate technical and financial proposals for each activity included in the bid within 10 consecutive days after the announcement of the bid.
  • The Technical proposal bid should include the professional profile of the expert who will conduct the assignment and details of how the activity is to be carried out
  • The financial proposal bid should include the unit costs for the service and an itemized cost for completion of the activity.
  • The bidders should also include evidence of the business registration and or TIN
  • The proposals should be submitted in person and put in sealed box in the following address:

Ethiopian Horticulture Producer Exporters Association (EHPEA)
Finance and Administration office
On the Road to Chechiniya, around Zerihun Building,
N.B Business Center Building, 6th floor, 603
For more information contact: Tel. (+251) 663 45 24 or (+251) 663 67 50

Download pdf format of this TOR

Download pdf format of this TOR

Background and Information

The Ethiopian Horticulture Producer Exporters Association (EHPEA) was established in 2002 by five founding members and EHPEA is only about 12 years old. The Association is founded in a sense that it will represent the interest of actors in the horticulture sector especially those who are involved in the export business. So long, the association has been working to promote the expansion of horticulture industry in Ethiopia and the industry is flourishing at an alarming rate.

It can be said that Ethiopia is now becoming an ideal place to invest in horticulture. So far domestic and foreign direct investment is growing from year to year boosting foreign earning to the country. This is because the country has abundant and comparatively cheap labor force of about 23 million young population that can be engage in labor market.

Hence, EHPEA would like to document experiences in its member farms - their production, challenges, export products, social services they provide, technologies they use, their market destinations, in general sector's performance will be assessed and documented. As there are varying memberships in EHPEA, i.e. flower, herbs, vegetables and fruits producers, this documentary is required to briefly address the oppurtunities and challenges in the sector; future potentials of the country and other issues will be assessed.


Objective of the profile Documentary


The aim of this documentary is to produce 10-15 minutes EHPEA profile documentary to create awareness and knowledge regarding the horticulture industry and what EHPEA is undertaking. This includes the sector's importance in generating income to the country, creating job opportunity, etc. It is also vital to show what farms are undertaking with regard to social and environmental activities in their respective areas and more to cover.


Locations


The film shooting will be in selected member farms in different clusters around Ziway, Debrezeit, Holeta, Sendafa, Sululta and other areas around Addis Ababa. In the footages, interviews, farms and environment shots, archive footages and still pictures, sector professionals, EHPEA officials and other stakeholder offices will be included. People benefited from this sector and partnering with it also be included in the production.


Specific tasks for the Consultancy firm


  • Submit detail technical and financial proposals on how to produce 10-15 minutes short profile documentary film for EHPEA.
  • Desk review local and international contexts of horticulture industry and design best and suitable profile documentary film production mechanisms.
  • Develop profile documentary film's overall concept and scenario, how the firm will go on from beginning to the end.
  • Presenting data collection methods, who to include in the process and with whom it will work with.

Output/Deliverables


The consulting firm is required to come up with the following deliverables:

  • Production of 10-15 minutes EHPEA short profile documentary both in Amharic and English.
  • Production of high quality video in terms of picture and sound quality.
  • Submission of a storyboard (synopsis) and script for the documentary to EHPEA for approval before filming.
  • Make presentation on the first draft documentary to EHPEA management and later on present it on validation workshop for selected stakeholders.
  • Production and submission of edited and final documentary in both Amharic and English, for Amharic having subtitles in English.
  • Handover a complete organizational profile documentary of 10-15 minutes with 2 master copies of each version to EHPEA.

Requirements


The consulting company is required to complete the production as it is required by EHPEA, which is a high standard for both international and local usages. The production should be in line with the requirements set in the TOR.

Desired Qulifications and Responsibilities


  • Ensure that the production will be using highest quality cameras, presenting shooting lists, storyboard and order to be agreed on.
  • The firm/individual is required to assign crew members with best experience having first degree and above in Journalism and Communication, Foreign Languages and Literature, Public Relations and other related streams of study.
  • Extensive experience of at least three years in producing related profile documentaries, TV programs and promotional spots with the aim of reaching both local and international audiences (preferably attaching sample production and supporting evidences with the proposal).
  • Worked as media and communication consultant for film or serial drama producing companies.
  • Excellent technical capacities, state of art filming and efficient editing equipment to ensure smooth and high quality production.
  • Ability to smoothly work with EHPEA team and in tight deadlines.
  • Knowledge and experience about the sector will be an advantages.

Duration of the Assignment


The assignment is expected to take 30 working days from the date of signing the contract.

Supervision and support


EHPEA shall provide the necessary support to the consulting firm in order to execute the assignment. These shall include:

  • Making available relevant documents and vehicle for field works.
  • Provide with other pertinent information related with EHPEA communication and visibility guidelines including relevant links.
  • Provide general familiarization about EHPEA and support letter to stakeholders.
  • Help in the identification and location of farms and ideal issues to be included in the documentary.

Application Procedure


The consulting firm should present separate technical and financial proposals having the necessary components in 10 consecutive working days after the announcement the bid. The proposals should be submitted in person and put in sealed box in the following addres:

Ethiopian Horiculture Producer Exporters Association (EHPEA)
On the Road to Chechiniya, around Zerihun Building,
N.B. Business Center Building, 6th floor, 603
For more information contact: Tel: (+251) 11 618 51 78, (+251) 911 63 46 24

Download pdf format of this TOR

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EHPEA

Phone no: (+251) 11 663 67 50

Email: ehpea@ethionet.et

On Mickey Leyland Road, Chechenya, NB Business Center 6th Floor (603 and 604)